Third-Party Compliance Software Management Without the Headaches

Staying compliant with these systems is not just about having solid safety performance or a robust company safety program. It requires keeping pace with document expirations, responding to program reviewer feedback, meeting client-specific criteria, and maintaining compliance across platforms that operate differently and change frequently. A single missed update or misunderstood requirement can quickly and quietly shift an account into a conditional / non-compliant status, lower a scorecard, and ultimately delay work.

For many companies, these platforms become a constant background problem. They are complex by design, with layered questionnaires, overlapping requirements, and review standards that are not always intuitive or clearly explained. Consistently managing all of this requires far more time and attention than most teams have.

The Value These Platforms Provide

While the administrative burden can be significant, these platforms play an important role in reducing risk across high-hazard, high-liability industries, including construction, agriculture, healthcare, waste management, and manufacturing.

When used correctly, contractor compliance platforms help establish consistent expectations around safety programs, training, insurance coverage, and regulatory compliance. They create transparency between hiring clients and contractors, provide a standardized method for verifying documentation, and encourage ongoing accountability rather than one-time qualification.

Strong compliance within these systems often translates to new business opportunities. Contractors who maintain approved or high-performing compliance status are more likely to be eligible to bid, move through prequalification faster, and gain access to additional clients that rely on these platforms to screen vendors. In many cases, compliance status is reviewed before price, so companies that are not in good standing may never reach the bidding stage.

Where Companies Get Stuck

Most compliance issues surface in:

• Documents/programs that are partially compliant but rejected due to small gaps in verbiage requirements
• A lack of communication/advocation between the contractor and the account auditor or hiring client
• Layered questionnaires that trigger follow-up requirements, explanations, supporting documents, or corrective actions
• Missed expirations during busy operational periods

These problems are rarely due to poor safety practices. More often, they stem from the administrative and interpretive burden of maintaining multiple compliance systems at once.

The Benefits of Outsourced Platform Maintenance

Platform maintenance is often assigned internally as a secondary responsibility. Over time, it becomes a persistent drain on staff who are already managing operations, safety, or administrative duties.
Each platform has its own logic, review approach, and scoring methodology. Learning those nuances through trial and error is inefficient and cumbersome. Outsourcing this work allows companies to move away from reactive fixes and toward consistent, proactive account management.

A dedicated consultant can monitor activity, manage expirations, address reviewer feedback, and advocate on your company’s safety program’s behalf, update/upload required documentation, and keep accounts aligned with changing requirements before issues affect approval status. The result is fewer rejections, faster corrective action resolution, and more stable compliance overall.

Platforms We Actively Support

Safety Consultants USA provides ongoing compliance support for contractor accounts in:

• ISNetworld
• Veriforce
• Avetta

Our support goes beyond surface-level health checks. We manage the full compliance life cycle within these systems:

• Annual Update / Questionnaire Completions
• Manual Audits, Program Reviews, and Written Programs RAVS completion
• Drafting and provision of Avetta, Veriforce, and ISN-compliant safety programs
• Document Uploads:
  • Insurance COIs
  • EMR letters and rate sheets
  • OSHA 300s
  • Business Licenses
  • Training & supporting documentation
• Avetta Worker Management, ISN Worker Assignment & OQ/TQ’s, and Veriforce GWP Compliance
• Assistance with:
  • Avetta PQF Questions
  • Connection-Specific Questions
  • Safety Maturity Indices
  • Site Tracker data input

Ongoing Maintenance vs. Annual Assistance

We recognize that not every company interacts with these platforms in the same way. Some accounts require frequent attention, while others are more stable and predictable.

Annual assistance is typically centered around scheduled updates and focused reviews at key points or compliance triggers during the year. This approach works well for companies with a certain level of expected internal administrative support, limited platform activity, few client connections, and/or fewer client requirements.

Ongoing maintenance is better suited for companies with more active accounts and a larger number of client connections, where requirements and action items are triggered more frequently, and timely responses are important to maintaining approval status and job mobilization.